Bowling Green Curling Club
Constitution and By-laws
ARTICLE I: NAME
The Club shall be known as the Bowling Green Curling Club, Inc.
ARTICLE II: PURPOSE
Bowling Green Curling Club is a sports education organization committed to teaching, developing, promoting, and encouraging the sport of curling; to develop youth and adult programs that lead to local, national and international competition. In pursuing such purposes, the corporation shall not act so as to impair its eligibility for exemption under SECTION 501(C)(3) of the Internal Revenue Code of 1986, as amended.
ARTICLE III: MEMBERS
The membership of the Club shall be comprised of those who have met such requirements as may be established by the Board of Directors, and acted in accordance with all by-laws thereof.
ARTICLE IV: MEETINGS
A. ANNUAL MEETING: The annual meeting of the Club shall be held during the spring of each year at a time and place designated by the President. At the annual meeting, previous minutes will be read, treasurer and committee chairs will provide updates in their respective areas and old/new business will be discussed. At the annual meeting, members shall elect a Board of Directors for the ensuing year who shall take office immediately following the meeting at which elected and shall continue in office until their successors are elected. Persons eligible to vote at the annual meeting shall be members of the Club as set forth in Article III.
B. SEMI-ANNUAL MEETING: A semi-annual meeting of the Club shall be held during the fall of each year at a time and place to be designated by the President. At the semi-annual meeting, previous minutes will be read, treasurer and committee chairs will provide updates in their respective areas and old/new business will be discussed, and may elect officers to fill vacancies occurring since the annual meeting. Those persons eligible to vote at such semi-annual meetings shall be the members of the Club as set forth in Article III herein, who have signified their interest in continuing their membership for the ensuing year.
C. SPECIAL MEETINGS: Special meetings of the membership of the Club may be called as follows:
1. By the President, or in his or her absence, the Vice-President.
2. A petition signed by the majority of the Directors of the Club.
3. A petition signed by the majority of the members of the Club.
At the special meeting no business shall be transacted other than that for which the meeting was called, and which has been clearly set forth in the notice calling such meeting.
D. NOTICE: Notice of meeting shall be the responsibility of the Club Secretary and shall be given by the appropriate means at least five (5) days before the meeting is to be held.
E. QUORUM: At all general meetings, 10% of the membership of the Club present in person at such meeting shall constitute a quorum. There shall be no proxy voting.
F. CHAIRPERSON: The President shall act as Chairperson of general meetings of the Club; in his or her absence, the Vice-President; in the absence of both, the members of the meeting shall have the power to elect a member of the Board of Directors as the chairperson of such meeting.
G. PROCEDURE: At all general meetings of the Club, the Chairperson may require a motion, duly seconded, before any question may be discussed at such meeting, and may rule that a member may speak not more than once on a motion, excepting the mover, who may close the debate on the question. Decisions shall be made by majority vote of those members present.
ARTICLE V: OFFICERS AND DIRECTORS
A. BOARD OF DIRECTORS: The Board of Directors shall consist of six (6) “at large” members, two (2) members elected at the year’s annual meeting for a term of three (3) years. One representative from each full season league, elected annually by the members of that league for a one (1) year term, shall also be a member of the Board. If they are already elected members of the Board, they will carry only one vote in board deliberations. They shall elect from among themselves the officers for the ensuing year. Vacancies of “at Large” members occurring on the Board may be filled by the Board, such appointment to be effective until the next annual or semi-annual meeting, at which time a replacement can be voted in by the membership. The replacement term will end when the original board member’s term would have ended.
B. OFFICERS: The officers of the Club shall consist of a President, a Vice-President, a Secretary and a Treasurer. The President, Vice-President and Secretary shall be elected by members of the Board of Directors from among their members. The Treasurer may be elected by the members of the Board of Directors from among their members or appointed by the Board of Directors from the members not elected to the Board of Directors. If the Treasurer is appointed by the Board, then the Treasurer shall become a voting member of the Board of Directors.
1. Officers: Duties of officers shall be those normally assumed by holders of the respective officers:
President: The President shall be responsible for chairing Board/Annual/Semi-Annual meetings, overseeing appointments to committees, and serving on the Operations committee.
Vice-President: The Vice-President shall serve as acting President if the President is absent or unable to complete his/her duties.
Secretary: The Secretary shall be responsible for keeping and disseminating minutes of all meetings. Additional duties may be assigned by the President as needed.
Treasurer: The Treasurer shall be responsible for all financial matters and ensuring compliance with all regulations relating to 501(c)3 status, in consultation with the President.
2. Board: The Board shall allocate among themselves responsibility for the various standing committees. They will appoint members and chairs to these committees as required.
D. MEETINGS: Meetings of the Board of Directors shall be at the call of the President or a quorum of the aforementioned Board. There shall be a minimum of two (2) meetings scheduled each year. One such meeting must be held shortly after the Annual Meeting to appoint committee chairs. Six (6) members present constitute a quorum. Decisions shall be made by majority vote of members present, with the Chairperson having a second casting vote in case of a tie.
E. GREAT LAKES CURLING ASSOCIATION: The Club Board shall appoint representatives to the Great Lakes Curling Association (GLCA), and shall annually review such appointments. The GLCA rep(s) shall keep the Board informed of any USCA or GLCA rule changes.
F. UNITED STATES WOMEN’S CURLING ASSOCIATION: The Club Board shall appoint representatives to the United States Women’s Curling Association (USCA), and shall annually review such appointments. The USCA rep(s) shall keep the Board informed of any USWCA rule changes.
ARTICLE VI: COMMITTEES
A. STANDING COMMITTEES: The following standing committees shall be appointed. They shall assume such responsibilities as may be assigned by the Board of Directors.
1. Club Drawmaster: Annually one member of the club will be designated to be the Club Drawmaster. The primary responsibility of the Club Drawmaster will be to assist (when necessary) all league drawmasters in setting up the league draws and to assist with interpretation of rules for the league. It is not the responsibility of the Club Drawmaster to find drawmasters for each league. That responsibility remains with each league.
2. Ice Making Committee: The Ice Making Committee will be comprised of the Ice Maker, and at least one other club member. The primary responsibility of the Ice Committee will be to make sure that the ice is maintained for league play and for bonspiels.
3. Publicity and Public Relations: Annually at least one member of the club will be designated to promote the club and its activities. These duties include providing USCA with information about bonspiels, bonspiel results and club activities. This committee will also promote the club through the local media. This committee will work with the Membership Committee during those periods when the club is actively recruiting new members.
4. Membership Committee: The primary responsibility of the Membership Committee is to recruit and retain membership in the club. A report on membership activities should be given to the membership at the Annual Meeting.
5. Awards Committee: The awards committee is responsible for organizing the awards banquet each year including engraving the trophies for presentation at the Year-End Banquet.
6. Nominating Committee: A nominating committee of three (3) members shall be appointed by the President. They shall prepare a list of at least two (2) nominees for the Board, and after obtaining agreement of the nominees to stand, shall submit these names to the membership for election at the annual meeting. Additional nominations may be made from the floor at the meeting. In considering candidates, the principle of rotation in office should be maintained. No members shall serve as an “at large” member on the Board for more than three (3) consecutive years.
7. Fundraising Committee: In accordance with the club’s status as a 501(c)(3) charitable organization, this committee will be responsible for coordinating all fundraising activities, including soliciting donations, advertising and sponsorships for the club. Any solicitation of funds to be allocated to a specific purpose will have that purpose approved by the board prior to solicitation.
8. Operations Committee: The Operations Committee is responsible for oversight of operations of the facility, including but not limited to: creating schedules, establishing pricing, maintaining/upgrading the facility, and all operations related to food, liquor and merchandise sales. The committee will be made up of a board appointed chair and the President and Treasurer of the club. The Operations Committee may appoint additional members to the committee as deemed necessary.
B. The President may also appoint such other Committees as he/she deems necessary from time to time.
ARTICLE VII: DUES
Dues will be set each year and will be payable on such basis as may be determined by the Board of Directors.
Unless specific prior arrangements are made with the Treasurer, members who are delinquent with their dues from a previous season(s) will have curling privileges withheld. It will be the responsibility of the Skips concerned to assist in the collection.
ARTICLE VIII: AMENDMENT
The by-laws of the Bowling Green Curling club may be amended in the following manner:
1. With the recommendation (for or against) by the Board and by giving prior notice (in writing) to the members of motion to be presented at the Annual or Semi-Annual Meeting and passing same by two-thirds vote of the membership present at such Annual or Semi-Annual Meeting.
2. By giving notice (in writing) of motion at the general meeting and passing same by a two-thirds vote at the next general meeting at which one-half of the membership is present in person.
3. By the unanimous vote at a general meeting at which one-half of the membership is present in person.